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Sales Coordinator

Company: Red Lion Hotel Lake Buena Vista South
Location: Kissimmee
Posted on: January 15, 2022

Job Description:


JOB DESCRIPTION:

Handles all administrative duties required by the Sales managers in order to provide superior services to our guests. Has a passion for hospitality sales and service and looking to grow career within Sales and Marketing department.

ESSENTIAL DUTIES:


-Schedules and prioritizes work load to meet deadlines of all managers
-Act as back up for sales manager(s) with customers
-Help prepare for site inspections, client events, and sales calls as instructed by sales managers
-Types and distributes correspondence, as requested by sales managers
o Ensures that all correspondence is 100% accurate

-Prepare proposals/contracts in a timely fashion: Maximum turnaround time - 24 hours
-Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc.
-Books group reservations into the system
-Checks VM for general sales line as well as all incoming lead mailboxes throughout the day
-Answers calls to sales office by third ring
-Ensures that all managers receive messages in a timely manner.
o Messages to include name and phone, group or company name, number of caller, date and time call received

-Maintain close communication with and Director of Sales and/or Sales Managers
-Follow up with clients in a timely and professional manner
-Coordinate with internal operations departments when needed
-Takes detailed inquiry leads and submits to appropriate manager
-Pass all potential leads to group sales to develop group business opportunities
-Assists unassigned managers as needed
-Gathers materials and mails packages to clients, as necessary
-Processes outgoing mail
-Attends Sales Meetings
-Takes minutes at committee/assistant meetings as directed
-Participates in schedule rotation for late coverage on days the office closes early
-Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules in response to the business needs of the hotel
-Adheres to safety, security and emergency procedures, reacts appropriately during emergency situations and acts promptly to correct hazards
-Performs other duties as assigned

Keywords: Red Lion Hotel Lake Buena Vista South, Kissimmee , Sales Coordinator, Sales , Kissimmee, Florida

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