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Crew Administrator

Company: Regis HR Group
Location: Kissimmee
Posted on: March 15, 2023

Job Description:

Crew Administrator - Job FunctionPosition Location: Kissimmee airport (hybrid assignment) combination of remote and office, as
needed.The Crew Administrator position is responsible for the day-to-day management of the crew administration tasks as they relate to the welcoming, (On-Boarding) and the farewell () processes in which any Crew is involved. - Documentation, terminations, as well as to provide support to the VP Operations, CEO, CXO, Director of Operations, Director of Training and HR Manager in all areas related to crew administration.This role will report to the VP Operations, and Director of Operations and will collaborate with the CEO, CXO, HR Manager and will support key management personnel such as the Director of Training and others as assigned. This position is responsible for two main scopes of work as part of the Human Resources Department:A-) - -The entire welcoming (On-Boarding) and farewell (Off-Boarding) processes The Crew Administrator is responsible for the well-being and comfort of the Crewmember's prior, during, and after both these processes have been completed, including proper documentation preparation and/or request of Air transportation tickets, hotel accommodation, be it as a normal and scheduled process or based on an emergency, compassionate, maternity, or medical leave, etc.B-) - -Maintenance of accurate records, monitoring, and documentation of Crewmember's information and reporting to the VP Operations and HR Manager when deemed relevant to oversee expiration dates of Contracts, Type Ratings, Pilot's Licenses, Preemployment Physicals (in conjunction with the Medical Department), or any other current of future documentation required, etc.Responsibilities include (but are not limited to):

Propagate and enforce professional hiring policies and practicesManage and monitor crew improvement plansWork with the CEO and CXO to measure corporate culture and reduce pilot turnoverAct as DER for the Company's Drug and Alcohol ProgramPilot Records Improvement Act (PRIA) and Pilot Records Database (PRD) background check data processing. - Basic Record Keeping (Pilot, PRIA, D&A, Basic Pilot Info, Schedaero Basic Profiles)Processing of new pilot hires, onboarding and terminated pilots offboarding.Verifies all required boarding documents and employment contracts or LOE's, Passports, Visas, Licenses and Certificates, and expiration dates.Maintains all crew documentation
Meets in person with graduating pilot's classes to welcome them, distribute assets, explain employee manual, and answer questions.Track and process pilot's employment agreement changes such as COLA, retention bonuses, and promotional events.Equipment Inventory issue and control property and equipment (iPads, Laptops, Uniforms, Business Cards, I.D. Badges, and keys)Coordinate a procedure to obtain or take photos of new classes and individuals to be used for company badgesAssist the Training Department during the week of training by arranging catering, meal delivery, reservations, lodging, transportation, and purchasing aircraft essential and non-essential suppliesCoordination with REGIS HR on company policy acknowledgments from new hire crewCrew Per Diem tracking and report processingTrack and process crew out-of-pocket expensesRetrieve Off-Boarded crew's company assets (iPads, Laptops uniforms, I.D. cards, Keys) and materials. Office Manager duties to include: -
Manage record keeping and filing-prepare, organize, and store information in paper and digital formMeeting Assistance, Schedule appointments and manage calendarsMail Receiving and sendingMaintaining office suppliesCreating and issuing I.D. BadgesAssist with crews "Air & ground transportation and Hotel" requests.All other duties as assigned -Qualifications. /Education/Experience:
Positive attitudeHighest level of integrity and trustworthiness and ConfidentialityDatabase management skills Able to read and interpret basic company guidelines and policiesGood verbal and written communication skills and ability to work with the executive team Organizational, administrative skills and attention to detail.Prior knowledge of the Pilot Record Improvement Act (PRIA) and the Air Carrier Drug and Alcohol Program requirements.Associate degree preferred, at least 1 year of administrative and clerical experience, or 3 years equivalent combination of education and experienceProficient in Microsoft Office, Office Suite, primarily Word, Excel, Teams, SharePoint, OutlookAbility to maintain confidentiality pertaining to sensitive employee-related informationAble to read, type, and complete documents in the English Language and meet ICAO Level Four English fluency requirementsMust be able to pass a background check and pre-employment drug test.Position (hybrid assignment) combination of remote and office, as needed.Desired Characteristics:
Strong work ethicOrganized and structuredPositive attitudeProactive self-starter with good time management skills and ability to prioritize tasksFlexible, ability to pivot to other tasksAbility to function well in a high-paced and at times stressful environment and adaptable to changeAbility to work with othersTraining/Evaluation Period
Employee will need 60 days of OJT to learn duties and processes.90-day probationary period.Compensation, Schedule, BenefitsFull-time employees will be offered the following benefits at the end of their probationary period:
  • Medical
  • Dental
  • Vision
  • Life and AD&D insurance
  • 401(k) savings plan
  • Paid Time OffOpportunities for professional development and growthThis individual needs to be a motivated, hard worker with the highest level of integrity. - This is an excellent opportunity to be part of a growing, exciting, and dynamic company with the potential for exponential growth. - This is salary exempt position. - This position is a hybrid position requiring to work at its Kissimmee location. -Note: -This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). -Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. -No Third Party Agencies or Submissions Will Be Accepted. -Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP -Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. -Powered by JazzHR

Keywords: Regis HR Group, Kissimmee , Crew Administrator, Other , Kissimmee, Florida

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