Enters data from various source documents into prescribed
databases for storage, processing, and data management purposes.
Performs other administrative duties in support of School
Enrollment and Business Operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Prepares, compiles, and sorts documents for data entry into
school and district/state databases. * Checks source documents for
accuracy. * Verifies and corrects data where necessary. Obtains
additional information for incomplete documents. * Combines and
rearranges data from source documents where required. * Enters data
from source documents into prescribed databases. * Transcribes
information into required electronic format. * May scan documents
into document management system or databases. * Audits completed
work for accuracy. * Stores source documents in designated
locations for future reference. * Maintains accurate records of
activities and tasks. * Responds to requests for information and
accesses relevant files in providing information. Ensures reference
documents are appropriate returned to storage for future reference.
* Prints information when required. * Complies with all data
integrity and security policies. Maintains the strictest of
confidentiality requirements. * Monitors and updates information in
databases to ensure funding count cycles are accurate. * Prepares,
transmits, maintains, and responds to requests for student
transcripts and other official documents. * Consults with
appropriate CSUSA staff in maintains electronic and hard-copied
student records to include attendance, immunization, transcripts,
grades, student schedules, and procedures. * Performs
administrative tasks in support of HR functions: creates position
openings in HR system and ensures all new hire paperwork is
completed in a timely manner. * Provides other administrative
assistance as required.
MAY PERFORM OTHER DUTIES AS ASSIGNED
The above statements are intended to describe the general nature
and level of work being performed. They are not intended to be an
exhaustive list of all responsibilities, duties and skills required
of personnel so classified.
SKILLS AND KNOWLEDGE
* Has the ability to work and interact with individuals at all
levels of the organization. * Has the ability to organize,
prioritize and manage multiple priorities. * Possesses good
communication skills: Oral Written, Interpersonal * Demonstrates
proficient experience with Microsoft Office (Word, Excel,
PowerPoint), PowerSchools and email communications. * Possesses
good knowledge of company and departmental policies and procedures.
* Leads by example in adherence and knowledge of the CSUSA and
school's Vision, Mission and Values demonstrated by the commitment
to act in an ethical manner using behaviors that promote a team
concept. * Participates in and successfully complete training
programs offered to increase skill and proficiency related to
assignments. * Ensures adherence to good safety procedures.
* High school diploma or equivalent. Minimum of 2 years'
relevant experience. * Experience working in a school office
setting highly desired. * Excellent customer service skills. *
Excellent organization, time management, and follow up skills. *
Must be able to present a professional office with great customer
service skills. * Must have a positive attitude and be able to
collaborate with others, while helping to maintain a pleasant
working environment. * Must be detail oriented. * Bilingual a plus,
but not required. * Ability and willingness to work successfully
with students, parents, and staff. * Must pass a background check.
* Ability and willingness to take directions. * Excellent
references including attendance and punctuality. * Proactive and
takes initiative. Thinks creatively. Drives projects to completion.
Insists on highest level of quality.
While performing the responsibilities of this position, the work
environment characteristics listed below are representative of the
environment the employee will encounter:
* Usual office working conditions.
* Light work: Exerting up to 20 pounds of force occasionally,
and/or up to 10 pounds of force as frequently as needed to move
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with CSUSA salary
and benefit policy. Length of the work year and hours of employment
shall be those established by Charter Schools USA.
FLSA OVERTIME CATEGORY
Performance will be evaluated in accordance with Charter Schools
The Charter Schools USA Human Resources Department retains the
sole right and discretion to make changes to this job description.
Any employee making changes unauthorized by Human Resources
Department will be subject to disciplinary action up to and